HOBBS PUBLIC LIBRARY

MEETING ROOM

The meeting room of the Hobbs Public Library may be reserved when it is not being used for library-related activities. Neither the City of Hobbs nor the Library will be responsible for any loss to personal property from fire, theft, vandalism, or any other cause, nor for personal injuries sustained on the premises. Organizations holding meetings assume responsibility for any damage to the rooms or contents. Permission to use the meeting room does not imply Library endorsement of the aims, policies, or activities of any group.

GENERAL RULES FOR USE:

• An adult member or sponsor of the organization requesting the meeting room will be required to read and sign a copy of this policy before using the room.
• The room may be reserved by calling the library at 505.397.9328 between 8:00 a.m. and 5:00 p.m. Monday through Friday except on holidays.
• Groups using the room after 5:00 weekdays must pick up a key the day of the meeting and return it by noon the following day. Groups using the room on the weekend must pick up a key by 5:00 p.m. the Friday before the meeting and return it by noon the Monday following the meeting. Keys will be checked out only to adults.
• The maximum capacity of the room is 100 persons.
• No fee will be charged for use of the room.
• Smoking is not permitted anywhere in the building, including the restrooms.
• WATER is the ONLY refreshment allowed inside the meeting room or in the hall outside the room. No food or other liquids are permitted.
• Possession and consumption of alcohol or controlled substances is prohibited on the library premises.
• Access to the meeting room will be through the north entrance on Park Street.
• Meeting attendees will park on the street along Park, Linam, and Alston, or in the parking lot on the south side of the library. Attendees may not park in the spaces used by library patrons at the front of the building on Shipp or in the staff parking lot behind the library.
• The library cannot provide personnel to assist in the preparation for or presentation of programs.
• The meeting room must be left in the same condition in which it was found.
• A responsible adult must be present at all times during the use of the room.
• The library's phone number may not be used in any publicity concerning meetings unless it is a library sponsored event. Incoming calls cannot be forwarded by the staff to the meeting room.
• If a meeting must be canceled, the library should be given 24 hours notice.
• Failure to abide by these rules by any organization will result in the refusal of future reservations.

THE ROOM MAY BE USED BY:

• Non-profit, civic, government, cultural or educational groups for meetings that are open to the public and when no admission fee is charged. Incidental charges to recover photocopy costs for handouts may be collected but cannot be required for attendance.
• Commercial firms if the purpose of the meeting is to train employees. The sale or promotion of business products or services is prohibited.
• Organizations sponsoring a political event such as a legislative forum or candidate's night which involves the invitation of all representatives or candidates.
• Organizations sponsoring a multi-denominational religious event of an educational nature.

THE ROOM MAY NOT BE USED FOR THE FOLLOWING PURPOSES:

• Social functions including, but not limited to, parties, receptions, weddings, showers, or benefits for individuals, organizations and charities.
• The sale, promotion, endorsement or advertisement, whether directly or indirectly, of a commercial product or service. This includes organizations or businesses that intend to generate future revenue based upon free educational programs promoting products or services offered by the sponsoring party.
• Political fund raisers or rallies, or activities that advocate the election or defeat of any candidate for any office, or for the promotion or opposition of any ballot issue.
• Religious services.